28.11.2013, and a few dates after that: Dear colleagues and students, based on some very helpful comments from Bose-da, Kushal and Madhusudan, the following are some changes with immediate effect: 0. This is of course, common knowledge (IITD rules). To be elligible for the B.Tech project part 2, a student/group needs a minimum `B' grade in part 1. The minimum passing grade in any part is a `D'. 1. All MidTerm reports will be presented to the evaluation committee as 2 hard copies, of a 1-sheet summary of the work, in IEEE journal paper format. For the EndTerm presentation, 2 hard copies are to be presented to the committee for committee members' perusal. Again, a 1-sheet summary of the work, in IEEE journal paper format. All EndTerm reports (both parts 1 and 2) will now be links to PDF files of reports, on the evaluation schedule webpage. The EndTerm report should be in the IITD thesis format. It should be a chapterised document, with the motivation, literature survey, theory, experimental results, references in proper form, etc. For students doing only Part 1, please note that you too have to formally submit a `thesis' (report), without which you will not get your degree. Please check with the UG section/library/supervisor as to how many hard copies are needed, and how many places you have to submit a PDF soft copy, possibly on a CD, or an uploaded version. Those going on to a BTP part 2, will have to formally submit only the combined report as the thesis. The other rules above, will apply. As per the Head's directive, 26 July, 2016: All EndTerm reports should have a scanned turnitin certificate of the first page, signed and approved by the supervisor(s). For students: - They have to upload the PDF (before the submission deadline) on an IITD internal webpage or in the worst case, a public site such as a Google drive account and send the project coordinator this link. (Right now: sumantra [at] ee [dot] iitd [dot] ac [dot] in) The project coordinator will place a link to the downloadable PDF on the project webpage along with the date of submission and a flag (late/on-time). For those with privacy concerns (which are quite valid, indeed), please feel free to password-protect your PDF. IITD has an official version of the full Adobe suite. Please do not bombard the coordinator's/chairperson's email. For faculty members: - To check for plagiarism: a report reader/supervisor/any other faculty member can use TurnItIn for this purpose. - All faculty members should have TurnItIn accounts. I believe there is a mechanism in place for those who do not have one, to acquire one through their LDAP accounts. - Having the student put the report up on a website will enable faculty members to pick up a copy even if they are out of station. If the link is an IITD internal link, faculty members can use their VPN accounts to access it from any computer or web-enabled device, anywhere in the world. - Having a student put a link to their report will save the burden of emailing huge PDFs. Reports at times are huge. - As for the report, if anyone wants a hard copy, he/she may download it from the web page, and print it out. I store all email IDs of students with me: if a reader needs a hard copy to be printed out, I will forward this to the student, who will give a hard copy to the reader. 2. Till the Department evolves a policy on plagiarism (which will possibly be crystallised in a suitable DFB meeting), the intereim policy will be to have the Evaluation Committee take a decision on this, and have this communicated to the project coordinator. 3. Bose-da's report-writing guidelines are up on the course webpage, through a link (obviously credited to him!) If any other colleague has such a set of rules, I will collate all of these, and put them up, with credits (and of course, lots of thanks as well!) 4. Template for the MidTerm report: in the form of an IEEE journal paper, whose template is available on the IEEE website. This will give students some practice in putting something in the form of a paper of the world's oldest and largest technical society. Template for the EndTerm report: The IIT Delhi PhD thesis/M.Tech thesis format. Students can find out about this from the PG/UG Section. 5. To discourage the problem in points 1 and 2 above, and encourage the concept in 3 and 4 above, the B.Tech evaluation will have the Stage 1 evaluation have the same evaluation percentages as Stage 2, as agreed on in the DFB meeting on the same, for the M.Tech evaluations. http://poorvi.cse.iitd.ac.in/~sumantra/courses/mtech_project/schaudhury_mtech_evaluation.pdf 6. X grade: the X grade is a committee grade. The supervisor's concurrence is essential for this, and the committee evaluates the student in a short presentation, and awards the grade on the basis of the promise shown by the student, dwelling on valid reasons for the work being incomplete thus far, and a clear work plan of what is to be done. The X grade is to be converted to a regular grade, evaluated by a suitable 3-member committee convened by the supervisor, so that the grade can be sent out latest by the 10th day of the next Semester. Dr. Sumeet Agarwal's guidelines: Students, please prepare exactly THREE SLIDES, as follows. Slide 1: Overview of your problem. Slide 2: What you have done so far, and what are the issues you faced that compelled you to apply for an X grade. Slide 3: What is your plan for the next few weeks to enable you to complete this part of the project, by the start of the next Semester. 7. EE BTP awards: There are four possible awards for an EE BTP group. The first two are Convocation awards, presented at the convocation. The last two are Departmental awards, presented separately, in the Department. a. BOSS Award (Rs.10k): for the best innovative hardcore experimental/design BTP b. Rajiv Bambawale Cash Prize (Rs.1k): best BTP c. Shri S.V. Indulkar Cash award for best BTP in the area of Power Apparatus & Systems d. The Elnova Scholarship (Rs.10k). Officially, this is one merit-cum-means scholarship given to a final year undergraduate student working on his/her project in the field of Power Electronics. The value of the Scholarship is Rs.5000 per semester. The candidate must be from the Power stream. The Chairpersons of the respective committees nominate projects (more than one each, or none at all: as they deem fit) after the evaluations, for the same. Please note that a nomination for any of these awards need not necessarily correspond to a group that has received an `A' grade. Students may please note that there will be another evaluation committee for the shortlisted projects, which will evaluate the groups again, and then announce the awards. This date will be announced by the Head, EE, either directly, or through the BTP Coordinator. Shortlisted students should not disappear immediately after the evaluations/grade moderation, under any circumstance, whatsoever. These are very prestigious awards! The presentations for these will be limited to 10 minutes each (with a maximum of 10 slides), to be evaluated by a separate committee nominated by the Head, EE. The committee shall be chaired by the Dean's nominee. Cheers, Sumantra.